Independent Oracle license management advisory firm.
Introduction to E-Business Suite Licensing Challenges
Uncontrolled license usage poses a significant financial risk for Oracle E-Business Suite organizations. Maintaining control requires deep insights into user activity across all the multiple instances of the deployed EBS application.
The challenge is that complexity reigns supreme. With potentially thousands of users, functions, processes, and intricate role-based permissions, managing license compliance becomes an uphill battle.
The non-compliance in E-Business Suite licensing arises from:
Usage of the different modules of the EBS application
arises from usage of the application as well as the underlying database and application server (iAS or Weblogic)
What is E-Business Suite
The Oracle E-Business Suite is a suite of software programs that organizations can use to manage day-to-day business activities such as
Oracle E-Business Suite Architecture
- Architecturally an integrated suite yet modular in licensing & implementation
- Is designed around a single database schema (data structure)
- Ensures information used across the company is normalized.
- Ensures that a company uses common definitions for products, people, and processes across the organization.
- Enables user experience to be common across the organization when using the software application.
Key Features of an Oracle LMS Engagement
Oracle License Management Services is the established authority on Oracle licensing policy. Their job is to validate the compliance position of your Oracle deployments, identify license violations and correct them by purchase of licenses where necessary.
A formal Oracle LMS Audit goes through the following stages:
- A formal notice for an audit or a correspondence discussing the measurement of your deployment.
- A declaration of usage by the customer through the update of an MS Excel spreadsheet.
- Deploy tools to gather installation and usage data.
- Analysis of the gathered usage data.
- Inform you regarding the deployment & usage of audited products in your network.
- In case of non-compliance, collaborate with the sales team internally within Oracle to submit a commercial proposal that will correct the license gap through a negotiated purchase.
License Compliance Issues
There are two kinds of license compliance issues related to E-Business Suite:
- Issues related to over-usage or wrong usage of EBS modules.
- Issues related to using Oracle Technology products with E-Business Suite.
Usage Compliance Issues
- Using larger number of users than what were procured.
- Incorrect process of counting of Application Users
- Cloning Production systems onto Production & Test
- End-dating of users.
- Implementing additional modules
- Using wrong metrics
- Incorrect normalization of roles and responsibilities
Technology Licensing Issues
- Using larger number of users than what were procured.
- Incorrect process of counting of Application Users
- Cloning Production systems onto Production & Test
- End-dating of users.
- Implementing additional modules
- Using wrong metrics
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